SMECentral

User Guide

Step-by-step instructions for every feature.

Guide 01 — Add & Register Employees

Overview

This guide covers how to create a new employee profile and register their face for the attendance kiosk.

Part A — Add a New Employee

Who can do this?

Owner or Manager role.

Steps

  1. Go to HR → All Employees
  2. From the left navigation menu, click HR

  3. Select All Employees

  4. Click "Add Employee"

  5. Located in the top-right area of the employee list page

  6. Fill in the employee details

Field Notes
First Name / Last Name Full legal name
Email Used for payslip delivery (optional)
Phone Contact number
Position Job title (e.g. Cashier, Chef, Floor Staff)
Employment Type Full Time / Part Time / Casual
Start Date Date they begin work
Base Rate (AUD/hr) Hourly rate — used for payroll calculation
Award Fair Work award category (e.g. Restaurant Industry Award)
Location Which store/branch this employee works at
  1. Click "Save" to create the employee profile

Note: The employee will appear in the list immediately. Payroll calculations begin from their start date.

Part B — Register Face ID

Face registration enables the employee to clock in and out using the kiosk camera without needing a password.

Steps

  1. Open the employee's profile

  2. From HR → All Employees, click on the employee's name

  3. Scroll to the Face ID section

  4. You will see a "Register Face" button or a face photo upload area

  5. Take or upload a photo

  6. Option A — Upload photo: Click "Upload Face Photo" and select a clear, front-facing photo from your device

  7. Option B — Live capture (kiosk): Go to the kiosk device, select the employee, and use the camera to capture their face

  8. Confirm registration

  9. The system will process the image using AI face recognition
  10. A green confirmation message means the face is registered successfully

Tips for a good face photo

  • Face must be clearly visible, well-lit, no sunglasses or hats
  • Neutral expression, looking directly at the camera
  • Minimum photo size: 200×200 pixels
  • One face per photo only

What Happens Next?

Once the employee is added and their face is registered: - They can clock in/out at the kiosk by looking at the camera - Their attendance is automatically recorded in real time - Their payroll accumulates daily based on hours worked

Next: Guide 02 — Attendance & Payslip